The Conference Formula can:
- Plan your whole event
- Assist with pre meeting logistics – hotel and /or local suppliers
- Assist with on-site needs.
When planning an event the more information you are able to share, in terms of, reason for the event, your needs, the criteria and how you envisage the whole event, will guide us in terms of ensuring that a suitable destination and expectations are met.
Types of events:
- Conferences and meetings
- Product launches
- Advisory meetings
- Investigator meeting
- Speaker training
- Creative events
- Team building
- Corporate events
The Conference Formula operates an open, honest and up front way of doing business. Offering suggestions as to what will work and what will best suit the event. The established worldwide relationships mean you will benefit from local knowledge, the best rates are obtained and negotiated and passed directly onto you, and most importantly there are no hidden costs to you.
No matter what the size of your event, whether 10 or 1000, each event is treated as a separate identity. The “extra mile” is travelled to ensure total satisfaction. The Conference Formula is motivated and driven by achieving and hopefully exceeding expectations.
The service given to you:
- Researching destinations and options available
- Sourcing venues appropriate to the needs of your event
- Sourcing local vendors
- Preparing a proposal with recommendations for location, venues, offsite events
- Conducting site inspection
- Negotiating all supplier contracts
- Design and set up of online registration website
- Deposits to suppliers
- Attendee communication
- Production of meeting materials
- Coordinate ground transportation, airport meet and greet services
- Coordinate offsite arrangements: activity /team building events, dinner locations, cultural locations and events
- Recommend menu suggestions
- Security planning and services
- International shipping
- Onsite coordination and management at hotel / venue
- On-site coordination and management of all technical and audio visual requirements
- Onsite coordination and management of local staff, suppliers and vendors
- Onsite advancing venues and set-up of all off site activities, events and functions
- Onsite post meeting conference with key hotel staff and third party suppliers
- Verification of all supplier billing and payment of invoices
- Reconcile final invoicing
- Post meeting conferences with client/vendors
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